Syncing reimbursements to your integration
Overview
Accounting for reimbursements is lightning-fast with our accounting integrations. Based on your ERP, certain advanced reimbursement features may be enabled, including the following:
- Reimbursements are automatically mapped to the employee’s correct entity.
- You can use mappings, rules, and manual overrides to categorize each reimbursement to a GL code.
- Reimbursements are exported in their funding currency.
- Reimbursements are exported in either cash or accrual accounting where available.
- Reimbursements paid from the parent entity will generate inter-company transactions.
To help speed up cash reconciliation, we’ll provide payout reports and reimbursement statements per your payment cycle configuration.
Setup
QuickBooks Online
Confirm your QuickBooks integration and connect your QuickBooks bank feed. Reimbursements aren’t automatically synced after a completed payment. Once approved, they populate in the Accounting tab as transactions to prepare and would need to be reviewed before exporting to QuickBooks.
NetSuite
If using NetSuite, an account admin, card admin, or bookkeeper can finish the following steps so you can save time reconciling your expenses. Step 1: Set up the NetSuite integration. Step 2: Once the integration is active, the expense will populate in Accounting as a transaction to prepare and can be exported via Review & export. Step 3: Select the GL account used to pay your reimbursements. This account will be credited in your journal entry. Step 4: Once approved, they populate in the Accounting tab as transactions to prepare and can be exported via Review & export.
Other ERP software
Brex supports many other standard ERPs such as Oracle Fusion, Workday, Sage Intacct, Xero, Quickbooks Desktop, and more. Contact our support team to learn more.
Universal CSV
If you use a different software, or would like to customize your accounting process, you can manually export a CSV of all paid reimbursement transactions. Universal CSVs are extremely customizable to meet any of your export needs.