Workday Financials ERP
Overview
Brex's integration with Workday Financials streamlines financial data management by providing real-time visibility, easy customization, and efficient management of fields and workflows. The integration allows you to control spend, export financial data, and automate the import of your chart of accounts. Mapping rules help auto-categorize transactions, simplifying the financial management process. This comprehensive guide walks you through setting up the integration, whether you're a current Workday Financials user or considering it as a future option. Follow the steps below to set up your Workday Financials integration. If you need assistance, please contact your Brex representative.
Setup accounting integration
After you’ve created and assigned an ISU using the guide above, an account or card admin can set up the Workday accounting integration. Step 1: Configure your domain security policy permissions by typing “View security group,” into the Workday search bar, selecting your newly created ISSG, and clicking OK. Step 2: On the next page, click the ellipsis after the Security Group name and select Tenanted Security Group > Copy.
Step 3: Toggle Maintain to be added to the specified business domains listed above and add the necessary domains by clicking the +.
You can find the necessary domains in this table:
| Operation | Domain Security Policy | Domain Security Policies Inheriting Permission | Functional Areas |
|---|---|---|---|
| Get Only | Manage: Organization Integration | Organizations and Roles | |
| Get and Put | Integration Build | Integration | |
| Get Only | Reports: Customer | Customers | |
| Get Only | Set Up: Company General | Common Financial Management | |
| Get Only | Set Up: Project Tracking | Project Tracking | |
| Get Only | Set Up: Basic Customer Worktag | Common Financial Management and Worktags | |
| Get Only | Set Up: Basic Project Worktag | Common Financial Management and Worktags | |
| Get Only | Set Up: Basic Revenue Category Worktag | Common Financial Management and Worktags | |
| Get Only | Set Up: Basic Supplier Worktag | Common Financial Management and Worktags | |
| Get Only | Set Up: Maintain Custom Worktags | Common Financial Management and Worktags | |
| Get Only | Process: Journals (NEW) | Process: Journals - View | Financial Accounting |
| Get Only | Set Up: Spend Categories | Common Financial Management | |
| Get Only | Create: Cost Center | Organizations and Roles | |
| Get Only | Worker Data: Public Worker Reports | Staffing | |
| Get Only | Manage: Location | Location: View | Organizations and Roles |
| Get Only | Set Up: Accounts | Common Financial Management | |
| Get Only | Reports: Supplier | Suppliers | |
| View and Modify | Integration Configure | Integration | |
| View and Modify | Integration Build | Integration | |
| View Only | Worker Data: Current Staffing Information | Staffing | |
| View Only | Worker Data: Active and Terminated Workers | Staffing | |
| View Only | Worker Data: Workers | Staffing | |
| View Only | Worker Data: Benefit Elections | Benefits and Personal Data | |
| View Only | Worker Data: Worker ID | Personal Data | |
| Get Only | Worker Data: Current Staffing Information | Staffing | |
| Get Only | Worker Data: Active and Terminated Workers | Staffing | |
| Get Only | Worker Data: Workers | Staffing | |
| View and Modify | Set up: Worktags | Set Up: Worktags - Business Unit | Common Financial Management and Worktags |
| Get and Put | Set up: Worktags | Set Up: Worktags - Business Unit | Common Financial Management and Worktags |
| Get Only | Staffing Organizations: Business Unit | Staffing | |
| [Optional] Get Only | Set Up: Fund Accounting |
| Common Financial Management |
Step 4: Search for Business Process Security Policies for Functional Area, then fill in the values below. Step 5: Edit the policy and add the ISSG to the Import Accounting Journal (WS Background Process) action.
Step 6: Type “Activate Pending Security Policy Changes” in the Workday search bar and click the result. Step 7: Enter a comment (e.g., “Brex implementation”), then click OK to activate.
Step 8: Check the Confirm checkbox verifying the changes that need to be activated. Step 9: Search for Maintain Journal Sources and add Brex. You don’t need to checkmark In Use.
Step 10: Click the magnifying glass to edit the journal source, then change the reference ID to “Brex.”
Disconnect Workday Financials
Step 1: Click your name in the top right of your dashboard, and go to Integrations. Step 2: Next to Workday Financials, click the three dots, and choose Disconnect. Disconnecting will not remove any mapping rules previously created, in case you’d like to reconnect Workday Financials with the same sign-in credentials at a later time.