General Ledger accounts
Overview
General Ledger accounts (GL accounts) are used in accounting to categorize and record financial transactions. They provide a structure for organizing your company's financial data and help in generating financial statements, such as balance sheets and income statements. GL accounts are pulled into your Brex dashboard when you integrate your accounting software, allowing you to map transactions from Brex to the appropriate accounts in your financial system. This streamlines the accounting process and ensures that transactions are accurately recorded and categorized.
Manage GL settings in Brex
You can change which GL accounts are available to map your Brex transactions to. All GL accounts will be displayed in this settings page with boxes to the left of each GL account. If the box is checked, you can select the GL account from the dropdown menu on your transaction — if unchecked, the GL account won’t come up as an option. To find your GL account settings, follow these steps: Step 1: In the top right of your dashboard, click your name and go to Integrations. Step 2: Under Connected integrations, find the tile for your integration and click Manage. Step 3: Click GL accounts to expand the list of GL accounts available for mapping. Check or uncheck the GL accounts you want to appear.
Refresh GL accounts in Brex
Refreshing the integration pulls all updated information from your accounting software. If you update GL accounts in your ERP software, you should refresh your integration in Brex so they appear. To refresh the integration, follow these steps: Step 1: In the top right of your dashboard, click your name and go to Integrations. Step 2: Under Connected integrations, find the tile for the integration you want to refresh. Step 3: Click the three dots and click Refresh.
Assign GL account to transaction
You can assign a GL account to a transaction in your dashboard by clicking the transaction and choosing the GL account dropdown. A limited number of GL accounts will appear here to pick from. If you have more GL accounts than are visible, start typing their name in the search field.