Summer Release 2024

Brex has launched Summer Release 2024, bringing power and simplicity to your Brex experience. Introducing AI-powered accounting with continuous close, a simplified card control center, bill pay that makes you money, and blazing-fast UI with 100+ improvements.

Accounting

• New accounting dashboard (early access): We’ve made the Brex accounting dashboard tables easier to use and more powerful with new search filters and the ability to save bespoke views and with new custom columns. New one-click shortcuts for managing rules and mappings will also save you time and hassle. Learn more.
• AI-powered accounting rules: Now, as you close the books, we provide AI-generated suggestions for GL coding and merchant mapping. Suggestions will be provided in context, and you can accept, revise, or reject. Learn more.
• Accruals (early access): Book accruals for incomplete expenses with one click to close your books anytime, and auto-reverse them in the following month. Learn more.
• Custom accounting fields and visibility options: Enhance expense management by customizing the visibility of accounting fields and their options based on the type of expense – bills, card, or reimbursements. Admins can streamline the process by conditionally filtering which field options are visible to employees. Learn more.
• Customize memos on export: We've simplified the process of reviewing Brex transactions in your ERP, in context, by automatically adding specific transaction details to the memo field upon export to your ERP. For NetSuite, Oracle Fusion, and Workday Financials customers only. Please reach out to your Brex Representative to enable.
• ERP export history: Simplify reconciliation with a complete historical log of all transactions exported to your ERP with a new Export tab within the accounting dashboard. Learn more.
• NetSuite custom fields (early access): We added support for Netsuite’s Employee and Custom Record types. Combined with our support for Netsuite’s custom fields, you now have more flexibility and control for enabling seamless data capture and export from Brex into Netsuite.
• Accounting file transfer via SFTP (early access): We introduced a new way to safely transmit your sensitive accounting files. You can now export your Accounting Journal CSV to a Brex hosted SFTP server and retrieve your files safely at any time. Learn more.
• Oracle Fusion & Workday Financials direct ERP integration: Customers using these ERPs can now seamlessly post transactions directly to their General Ledger for credit card transactions, reimbursements, repayments, rewards, and more. This enhancement streamlines accounting processes, reduces manual entry errors, and makes our accounting features accessible to a broader range of customers. It is available as a service add-on. Learn more for Oracle Fusion here, and for Workday Financials here.

Bill pay

• Bill pay permissions: Historically, Draft bills and Approve payment permissions were only available for limited roles, for those who had an external bank account linked to utilize the Bill Pay platform. Now, all admins, regardless of whether their account uses an external funding source, can assign Draft bills and Approve payment permissions to every role.
• Line itemization: Users can now itemize bills in their Brex dashboard under Bill pay by assigning different line items to various General Ledger codes and exporting the itemized bill to their ERP. This allows for easy line-level accounting categorization. Learn more.
• Bill pay for multi-entity: Customers with multiple entities can now specify which entity needs to pay a bill, providing a better experience for their accounting capabilities. Previously, customers were unable to select the particular entity they would like to pay from.
• Pay bills by card (early access): Previously, you could only pay bills with a check, ACH, or wire. Now, you can now use a virtual card to earn rewards on your vendor spend.
• Purchase order matching (early access): You can import approved purchase orders into your Brex dashboard from QuickBooks Online or NetSuite in order to match upcoming bills, inform users of any discrepancies, and push updates to your ERP.

Corporate cards

• Cards and limits: We designed a new Card and limits dashboard to help you issue and manage cards and limits easily — in one centralized view. No more clicking through your Wallet and Budgets tabs to manage company cards. Learn more.
• Account co-branding: Our custom branding project will allow certain Enterprise customers to receive custom-branded Brex cards and branded experiences across desktop and mobile.
• Accidental spend limit decline protection: You can use Brex Assistant to prevent declines as a result of an incorrect spend limit. Learn more.
• P-Card spend continuity: You can specify if you want to automatically transfer virtual cards when an employee is removed from a limit or leaves the company. Previously, this feature had to be initiated manually.

Expense management

• Spend limits: We made it easier to create and distribute spend limits with fewer clicks and questions to answer. Plus, you can now also approve requests for new spend limits and increases in Slack to save time. Learn more.
• Spend requests: Customize what types of spend employees can request — such as travel, vendor spend, or IT equipment instead of using complicated PO workflows. Learn more.
• User groups for limits: Issue limits dynamically to any employee group with custom user groups you can create based on shared attributes.
• Dynamic policy rules: Instead of maintaining duplicate policies to enable spend in multiple currencies, create specific rules for specific employees, and route expense approvals to the right people, with customizable policies.
• User groups within spend limits: You can issue limits dynamically to any employee group with custom user groups you can create based on shared attributes.
• Expenses and Wallet tab updates: To create a consistent and high-quality UX/UI, we're revamping the table in Expenses so you can customize the layout, dividers, columns, and pagination. We've also upgraded filters, introduced named views, improved search, and enhanced bulk edit functionality.
• End-to-end spend migration (early access): A new tool that allows new customers to easily identify vendors who accept cards, create limits and cards for those vendors, and migrate spend seamlessly with the help of an account representative. Note: This feature requires the assistance of a Brex Representative.
• Template simplification (early access): Prior to these changes, policy creation and requests — i.e. any rules that govern how employees request certain types of spend — were embedded within a template. Now, policies and requests will live independently of templates.

Software and integrations

• Slack app integration improvements: You can now chat with Brex Assistant in Slack to get instant answers about your expense, spend limit, and policy questions. Brex Assistant can also help you update expense information. Learn more.
• Audit trail: The audit trail is a brand new feature that provides a detailed record of user activity and system events occurring in your dashboard. You can find your audit trail in the new Security tab of the Brex dashboard. Learn more.
• Account management surface: The account management surface is where admins will go to set up their company information after opening their Brex account. Over time, the dynamic content in the account management surface will adapt to your business needs and help you set up additional capabilities that are reflective of your Brex onboarding journey. 
• Dark mode: Users can now turn on dark mode for the Brex dashboard. Learn more.
• Sandbox (early access): The “sandbox” dashboard feature provides a secure testing space where you can preview how bifurcation will affect your budget structures, test accounting integrations end-to-end, and copy subsets of data from their live dashboard. Note: This is currently only available to select customers.

If you would like to sign up for any Early Access features, please reach out to your Brex Representative for further information.

For a full list of the Summer Release '24 updates, click here.