Vendor spend migration
Overview
Creating a dedicated card for each of your vendors is one of the easiest ways to control spending and simplify card management, because it lets you set granular spend controls on a per-vendor basis and manage each of their controls independently. For example, if you need to to lock or replace one of your cards, it only impacts spend with one vendor, while you can continue to spend with all your other vendors as normal. Whether you’re a new Brex applicant or an existing customer, our team can help you transition your vendor spend to our platform and set up dedicated cards for each one. Here’s a one-minute tutorial:
Add vendors
Step 1: Go to Cards and Limits > Migrate spend to Brex. Step 2: Click Upload card statement and choose a file or Add vendor to manually select vendors. We’ll assess your uploaded statement to determine which vendors can put Brex cards on file for recurring payments. To transition vendor spend from another platform to Brex, upload a card statement from non-Brex platforms. If you already have your vendors established in your Brex account, but want to assign a dedicated vendor card to each, upload a Brex card statement. Note: Your account representative can help you identify which of your vendors accept card payments if you provide a list of your vendors in CSV format. This list should include your vendor names and annual spend amount. Refer to your ERP integration to pull this information.
Create dedicated cards and update details
Once you’ve added your vendors and Brex determines which vendors can put Brex cards on file for recurring payments, admins can create and apply a dedicated card to each vendor by clicking Migrate. Admins can also delegate the task of migration to another user. Under Cardholder, set your desired user as the cardholder and click Delegate to create a card for that user. They’ll receive an email with instructions on how to update card details with the vendor. Step 1: Go to Cards and Limits and click Migrate spend to Brex. You’ll see an overview of all vendors added to your account, including their migration status and annual spend. Step 2: If you no longer need to migrate a vendor, click the trash icon to remove them. You can click Upload card statement or Add vendor to add more vendors. Step 3: If you haven’t already, set up your account’s auto-pay and invite any users who’ll be involved in the migration of the vendor spend. Step 4: Choose a user in the cardholder cell to create a card for them and assign them the task of migration. Note: This user should have access to the vendor login details to update the payment information. The cardholder can see the card in their Wallet and will receive an email that asks them to update the vendor with the new card details. Step 5: We’ll automatically suggest a spend limit, which you can edit for that specific vendor. If you’re the cardholder, once you click Migrate, we’ll create a new virtual card for that vendor. Step 6: Once the card is created, click Sign in to update your card information in your vendor portal. Some vendors require you to sign into your vendor portal and update your card details manually. Step 7: Once completed, click Mark as done. We’ll also automatically mark a vendor as migrated once we detect spend from the vendor.
Maximize rewards on vendor payments
If you use ACH/wire/check to pay some of your vendors, you can reach out to a Brex account representative. We will help you identify additional opportunities to maximize your rewards by transitioning to card payments.