Nevada has established the 2025 mileage reimbursement rate for its state employees at $0.70 per mile, a figure that corresponds precisely with the current IRS federal standard. This rate becomes applicable in situations where state employees utilize their personal vehicles while conducting official state business. Private sector employers maintain complete discretion regarding the implementation of this particular rate within their own compensation frameworks.

The Internal Revenue Service has adjusted these mileage reimbursement rates periodically throughout recent years, reflecting changes in vehicle operating costs and economic conditions. These historical rate adjustments in the table below provide valuable context for understanding the current standard and may offer insights for companies developing their reimbursement policies.

Note: Organizations have flexibility to reimburse employees at rates that differ from the IRS standard. However, any reimbursement exceeding the IRS rate will be classified as taxable income to the employee.

To calculate applicable mileage reimbursement for Nevada, do the following:

1. Select the appropriate tax year for your calculation period
2. Enter the total miles driven to compute eligible reimbursement amounts

The calculator below provides precise reimbursement figures based on current rates and specified mileage inputs.

Nevada law requires the state to reimburse all government employees for mileage as a guaranteed part of their pay package. At the same time, private businesses need to follow different rules set by Nevada's Workers' Compensation Law. These rules create important legal guidelines that affect how businesses throughout Nevada make decisions about travel expenses.

Mileage reimbursement for Nevada state employees

Nevada state employees get reimbursed 70 cents per mile when they use their own cars for work-related travel. There's an important rule about this, though. If a state vehicle is available but an employee chooses to drive their personal car simply because they prefer to, the reimbursement drops to half the normal rate.

Workers' compensation mileage reimbursement requirements in Nevada

Nevada's Code NAC 616C.150 sets rules for all employers about paying back travel costs when workers get hurt on the job and need to go to medical appointments, rehab, or legal meetings about their claims.

Under these rules, employers must pick a doctor for injured workers, since employees can't choose their own physician for work injuries. For travel costs, employers need to pay for mileage when an employee drives more than 20 miles one way from their home or workplace to get medical care. If an employee needs ongoing care, employers must pay for travel that adds up to more than 40 miles in a week.

When injured workers have to travel over 50 miles one way and stay overnight, they get reimbursed based on either what state employees would receive or their actual costs, whichever is less.

There are other things employers should know about these rules. If employees break safety rules, like not wearing seatbelts during work trips, their compensation might be cut by up to 30%. Also, Nevada's minimum wage is now $12.00 per hour, which can affect how overtime and mileage reimbursement work for employees making around this amount. Employers should keep these wage issues in mind when figuring out fair travel reimbursements.

Creating an employee mileage reimbursement policy isn't just about complying with laws; it's about building a transparent, fair process that benefits your employees and protects your company. Follow these steps to ensure your policy meets Nevada regulations and works effectively for your business:

Clearly define reimbursement eligibility criteria

Your policy should specifically list which activities qualify for reimbursement, such as client meetings, deliveries, training sessions, or travel between work sites. Be equally clear about excluded travel, especially regular commuting between home and the primary workplace. For Nevada businesses with multiple locations or employees who travel to job sites directly from home, include examples that show when travel becomes reimbursable. This clarity prevents misunderstandings and helps both managers and employees apply the policy consistently.

Set procedures for accurate mileage tracking

Provide employees with specific tools for tracking business mileage. Many Nevada businesses find success with apps that automatically record trips using GPS. For employees without smartphones, offer a standardized log template that captures essential information: date, starting point, destination, purpose, and total miles. Create a simple submission process through your existing expense software or a dedicated form that employees can complete monthly. The easier you make accurate tracking, the more likely employees will maintain proper records.

Communicate reimbursement timing and methods

Tell employees exactly when they'll receive expense reimbursements by aligning payment with your established business cycles. Many Nevada employers process mileage alongside regular payroll to simplify accounting, while others handle reimbursements monthly regardless of pay schedule. Clearly explain how payments appear (separate line item on paychecks, direct deposit, or separate payment) and who approves submissions. Set reasonable deadlines like "submit by the 5th to receive payment on the 15th" to create predictability for both employees and your accounting team.

Establish policies for handling exceptions and disputes

Create a straightforward process for resolving disagreements about mileage claims. Designate a specific person in your HR or finance department to review contested submissions, and document how employees should submit concerns. For example, "If you believe your mileage expense claim was incorrectly processed, email receipts and documentation to finance@yourcompany.com within 10 days." Include provisions for exceptional circumstances like emergency travel or situations when normal tracking wasn't possible. Having these guidelines prevents small issues from becoming larger problems

Nevada's mileage reimbursement rules create clear guidelines for both government and private employers. State employees get paid at the current IRS rate of $0.70 per mile, though this amount has changed several times in recent years as the economy shifts. The state balances fair payment with careful spending by paying less when employees choose personal vehicles even though state cars are available.

Private companies need to think about different things, especially following Workers' Compensation rules. These regulations require businesses to pay for travel when it's more than 20 miles to medical facilities and cover overnight stays when travel exceeds 50 miles. These rules connect with broader wage issues, which can cause financial problems for businesses that don't have good reimbursement plans, particularly for workers making close to minimum wage.

Brex's expense management software makes handling these reimbursement requirements much easier. Brex automates the entire process from submitting expenses to approving them and storing receipts. The automation also helps enforce your expense policies consistently while reducing paperwork. What makes Brex special is how it brings together functions that are usually separate: corporate cards, expense tracking, reimbursements, bill payments, travel booking, and startup banking, all in one place. Sign up for Brex today to improve how your business handles mileage reimbursement.