Register for your airline's notification service using both email and SMS. Set up alerts for departure time changes, gate changes, and delays of 15 minutes or more. Download your airline's mobile app and enable push notifications for real-time updates. Create a rule in your email provider to automatically forward these alerts to your travel companions or assistant.

Apply for TSA PreCheck ($85 for 5 years) if you primarily travel domestically, or Global Entry ($100 for 5 years) for international travel. Schedule your in-person interview at least 2-3 months before your next trip, as appointment slots can be limited. Once approved, add your Known Traveler Number to all your airline profiles and existing reservations. Remember to renew your membership 6 months before it expires to ensure continuous benefits.

Peace and quiet are hard to come by when you’re on the move. Consider high-quality over-ear models like the Sony WH-1000XM4 or Bose QuietComfort 45. Look for features such as adjustable noise cancellation levels, ambient sound mode, and multi-device pairing. Opt for models with at least 20 hours of battery life and a quick charge feature. Choose headphones with a comfortable fit for long wear and a carrying case for protection during travel.

Invest in a 20,000mAh or higher capacity power bank, such as the Anker PowerCore Essential 20000. Ensure it has USB-A and USB-C ports for versatility. Look for models with Power Delivery technology for faster charging of compatible devices. Choose a charger that can fully recharge your smartphone at least 4-5 times. Don't forget to pack the appropriate cables and a multi-port wall charger for recharging the power bank itself.

Device security is critical for business travelers constantly on the go. A VPN encrypts your internet traffic and masks your IP address and online activities from others on the network. We recommend subscribing to a reputable VPN service like ExpressVPN or NordVPN and installing the app on your laptop, smartphone, and tablet before your trip. Configure the app to automatically connect to the VPN when joining unknown Wi-Fi networks. Use the VPN's split-tunneling feature to only route sensitive traffic through the VPN, improving speed for less critical tasks. You’ll want to regularly update the VPN app and check for any travel advisories from your IT department regarding VPN usage in specific countries.

If your bag is misplaced by the airline or left behind, you can quickly pinpoint its location with tracking devices , potentially saving hours of stress and hassle. Popular options like Apple's AirTag or Tile trackers can be easily slipped into your luggage and monitored via a smartphone. These devices provide real-time location updates, offering peace of mind during your travels.

If you travel a lot for work, you might invest in a Skyroam Solis X or GlocalMe G4 Pro, which offer coverage in 130+ countries. Choose a device with a battery life of at least 16 hours and the ability to connect 5-10 devices simultaneously. Opt for a flexible data plan that allows you to purchase day passes or monthly subscriptions based on your travel frequency. Look for features like built-in VPN for added security and the ability to use the device as a power bank. Remember to activate and test the hotspot before your trip to ensure it works properly.

Sign up for free programs like Marriott Bonvoy, Hilton Honors, and World of Hyatt to maximize your travel perks. Focus on 1-2 programs that align with your travel patterns to accumulate points faster. Aim for at least Silver or Gold status, which often requires 10-20 nights per year. Download the program's app to easily track your points, make reservations, and access digital room keys. Link your credit card to the program for bonus points on everyday purchases. Set up alerts for point expiration dates and promotional offers to maximize your benefits.

Download apps for your most frequently used airlines, such as Delta, United, or American Airlines. Enable push notifications for real-time flight updates, gate changes, and upgrade availability. Store your frequent flyer number and payment information in the app for quick bookings. Use the app to check in 24 hours before your flight and download mobile boarding passes to your phone's wallet. Familiarize yourself with the app's features like seat maps, in-flight entertainment libraries, and airport terminal navigation tools.

Invest in packing folders like Eagle Creek Pack-It Folders in various sizes to keep your business attire organized and wrinkle-free. Fold dress shirts, pants, and jackets using the folder's folding board, and layer items with tissue paper between each garment for extra protection. Place the packed folder in your suitcase last to minimize compression. This method not only prevents wrinkles but also maximizes space in your luggage.

Research independent lounge networks like Priority Pass or DragonPass, which offer access to hundreds of lounges worldwide. Compare membership tiers, typically ranging from $99 to $429 annually, based on your travel frequency. Some credit cards offer complimentary lounge access as a perk, but you should also compare annual fees against standalone memberships. Download your program's mobile app to easily locate available lounges in each airport and check entry requirements. Some even offer shower facilities to refresh during long layovers, and business centers are great for knocking out those last-minute work tasks.

Hilton Honors, Marriott Bonvoy, and IHG One Rewards typically offer mobile check-in through their apps. Download the app and set up your profile with room preferences (high floor, away from elevator, etc.) and payment information. Enable push notifications and location services for the app. Check in via the app as soon as it's available (often 24-48 hours before arrival). Use the digital key feature to bypass the front desk (be sure your phone is fully charged upon arrival!). Serious pro tip: If upgrades are available, they're often cheaper through the app. You can use the app's chat feature for special requests or issues during your stay. Set up express checkout through the app the night before departure to avoid morning queues.

Create a main folder called “Travel” in your email client, with subfolders for “Upcoming Trips,” “Past Trips,” and “General Travel Info.” Set up email filters to automatically sort travel-related emails into these folders based on keywords like airline names, hotel chains, and booking confirmation numbers. Create a separate subfolder for each upcoming trip, named with the destination and date. Use color coding or tags to distinguish between flight, accommodation, and ground transportation emails. Set reminders to review the “Upcoming Trips” folder weekly, and archive emails in “Past Trips” folders after each journey. But you should keep them for at least a year for expense reports or loyalty program inquiries.

Make use of all-in-one travel and expense management software to keep your itineraries organized. These apps can consolidate all your travel information in one place, often automatically importing details from your confirmation emails. Some advanced solutions, like those offered by Brex, not only provide real-time flight alerts and airport navigation assistance but also integrate seamlessly with expense management features. This integration allows for effortless tracking of travel expenses, making your post-trip accounting much smoother.

Use platforms like Regus or WeWork to locate and book co-working spaces in advance. Aim for spaces within a 15-minute walk or short ride from your hotel. Look for day pass options, typically ranging from $20-$50, which often include high-speed Wi-Fi (100+ Mbps), printing services, and complimentary coffee. Choose spaces with soundproof phone booths for private calls. Verify their operating hours align with your work schedule, ideally 24/7 access. Check if they offer conference room rentals by the hour for in-person meetings. Some spaces, like Impact Hub, focus on sustainability and social impact, offering networking opportunities with like-minded professionals.

Invest in a durable, leak-proof bottle like the 20 oz Hydro Flask or the collapsible 1L Platypus. Choose one with a wide mouth for easy cleaning and filling from various sources. For hot and cold drinks, select a double-walled, vacuum-insulated stainless steel model. Ensure it fits in your carry-on bag's side pocket for easy access. Attach a carabiner clip to secure it to your backpack when full. Bring a small bottle brush and biodegradable soap for cleaning on the go. Remember to empty and dry the bottle before security checkpoints.

Choose a card with no foreign transaction fees and travel rewards. Look for cards that offer perks like airport lounge access, travel insurance, or airline-specific benefits. This can save you money and provide additional comfort during your trips. Companies like Brex offer corporate cards with travel-specific rewards and no foreign transaction fees, tailored for business travelers.

Apps like Uber and Lyft are often more convenient and cost-effective than traditional taxis. Familiarize yourself with popular local options before you travel. Many of these apps allow you to expense rides directly, simplifying your expense reporting. Some corporate cards, such as those offered by Brex, provide enhanced rewards for ride-sharing expenses as well as auto-generated receipts, making them an efficient option for business travelers.

Use a water-resistant toiletry bag like the Peak Design Wash Pouch or Eagle Creek Pack-It Quick Trip. Stock it with TSA-compliant 3.4-ounce (100 ml) containers of your preferred shampoo, conditioner, body wash, and moisturizer. Include a foldable toothbrush, travel-sized toothpaste, disposable razors, and a mini deodorant. Pack a universal power adapter with at least two USB ports and one AC outlet. Add a 10-foot braided charging cable for each of your devices (e.g., USB-C, Lightning, Micro-USB). Include a small first-aid kit with pain relievers, antacids, band-aids, and any personal medications. Add a sleep mask, earplugs, and a packable microfiber towel if you desire.

In case of loss or theft of physical documents, digital backups of passports, IDs, and other items can be a lifesaver, allowing you to quickly access and share necessary information with authorities or your company's travel department. Additionally, having digital copies readily available on your smartphone can expedite hotel check-ins, car rentals, or even local police stations in emergency situations, potentially saving you time and stress during a business trip.

Choose a suitcase made from polycarbonate or ballistic nylon for durability and weight savings. Aim for a carry-on size around 22" x 14" x 9" to comply with most airlines' size restrictions. Most models weighing 7-8 pounds when empty will help maximize your packing allowance. Select a four-wheel spinner system with 360-degree rotation for easy maneuverability, and ensure the handle extends to at least 42 inches for comfortable rolling. A suitcase with an expandable section adds depth for extra capacity when needed. Some helpful interior features include compression straps, mesh pockets, and a waterproof pocket for toiletries. Consider brands known for durability like Briggs & Riley, Travelpro, or Away, which often offer lifetime warranties.

Packing is all about efficiency, and packing cubes help maximize the space in your bags. Consider investing in a set of 4-6 lightweight, water-resistant packing cubes of various sizes, such as those from Eagle Creek or eBags. Choose a color-coding system: for example, use blue cubes for casual clothes, black for business attire, red for undergarments, and green for electronics and cables. When packing clothes, roll each item tightly before placing it in the cube to maximize space and minimize wrinkles. Use the compression zippers on the cubes to squeeze out excess air, potentially reducing the volume of your clothes by up to 30%. Place the filled cubes in your suitcase like puzzle pieces, fitting them together to utilize every inch of space. Keep a spare empty cube for dirty laundry during your trip.

It sounds like a minor thing but investing in a travel wallet can go a long way in protecting your ID, cash, and credit cards. Consider water-resistant material such as full-grain leather or ripstop nylon, and ensure it has at least 5-7 card slots, a full-length bill compartment for multiple currencies, and a micro pen for filling out customs forms. Look for RFID-blocking technology that protects against 13.56 MHz frequency (the standard for credit cards and e-passports). Select a wallet with a dedicated passport pocket that fully encloses your passport. A design with a zip-around closure will also help secure loose items. You might also consider models with a detachable wrist strap for added security in crowded areas. The Bellroy Travel Wallet or Pacsafe RFIDsafe V250 are good starting points.

Some airlines allow seat selection during booking, while others may require an additional fee or elite status – weigh the costs against the potential benefits for your travel needs. But savvy seat selection can maximize comfort and productivity. For short flights, seats near the front of the plane make for quicker deplaning, which is especially helpful during short layovers when you need to rush to your connecting flight. On longer flights, consider exit row or bulkhead seats for extra legroom. Window seats ensure you don't have to get up for anyone else, plus you can control the lighting a little better. You can view detailed seat maps for your specific flight on most airline sites or through websites like SeatGuru.

Dedicate a section of your closet to travel clothes in a cohesive color palette (e.g., navy, gray, white). Include a few wrinkle-resistant dress shirts in moisture-wicking fabrics like merino wool or high-quality polyester blends. Pack 2-3 pairs of versatile pants, such as Bluffworks Ascender chinos or Lululemon ABC pants, which can be dressed up or down. Include a packable blazer made of wool or a wool-polyester blend for business meetings. Select 3-4 polo shirts or blouses that can transition from day to evening. Pack 5-7 pairs of quick-drying underwear and socks. Include a pair of comfortable, professional-looking shoes that can handle extended walking. It’s helpful to keep this wardrobe separate and ready to pack, updating seasonally.

For trips longer than 5 days, you might plan to do laundry and reduce luggage. If your hotel offers this service, you can expect to pay $2 to $5 per shirt and $5 to $10 per pair of pants. Look for laundry service promotions, often available midweek or for multiple items. Request laundry bags and forms from housekeeping the night before to ensure morning pickup. Clearly mark any stains or special care instructions on the form. Pack a small packet of travel detergent and a few dryer sheets for self-service laundry options.

A compact portable door lock like the Addalock or Rishon Enterprises Portable Door Lock adds an extra layer of security to hotel rooms. They're lightweight (usually under 4 ounces), fit easily in a carry-on, and are easy to install, preventing a hotel door from being opened even with a key card or master key. Just be sure the lock upon installation and ensure you can quickly remove it in case of an emergency.

Consider using virtual card capabilities for online travel bookings. This allows you to create a unique virtual card for each trip or vendor, enhancing security and making it easier to track expenses for specific projects or clients. Brex includes virtual business credit card functionality as part of our business card offerings.

Easily track and report your business expenses on the go. Many apps allow you to photograph receipts for easy record-keeping. Check if your company has a preferred expense management tool that integrates with these apps. Brex's expense management software integrates seamlessly with our corporate cards, automating much of the expense reporting process for business travelers.

If you tend to suffer from jet lag on long trips, start adjusting your sleep schedule 3-4 days before travel, shifting 1-2 hours per day toward your destination's time zone. During the flight, set your watch to the destination time immediately and try to sleep if it's nighttime at your destination. Upon arrival, get 15-30 minutes of sunlight exposure before 10 AM local time to help reset your circadian rhythm. Stay hydrated throughout your journey and limit caffeine and alcohol, which can disrupt your sleep patterns.

Business travel isn't just about reaching your destination; it's about arriving prepared to get work done. These tips will help you take control of your travel experience so you can be more efficient, comfortable, and productive.

Brex offers a comprehensive travel and expense management software tailored for the modern corporate traveler. From travel-friendly corporate cards to integrated spend management software, Brex provides solutions that improve the corporate travel experience — much like these tips.

Interested in seeing how Brex can further optimize your corporate travel experience? Request a demo to see firsthand how we can help with your business travel arrangements.

In the meantime, safe travels!