Spend control and budget management

The most intelligent way to create and pay bills.

New and improved for every customer, Brex bill pay makes it easy to automate your entire accounts payable process — from vendor onboarding to invoice entry and reconciliation. Plus, now you can pay bills from any bank account, including an FDIC-insured Brex business account, in a matter of seconds.

Make drafting bills a breeze.

Paying vendors has never been this easy. With new Brex bill pay, you can onboard new vendors and automate the time-consuming process of drafting bills. It’s as easy as sending vendors a secure link to self-onboard, where they can enter payee details such as account and routing numbers. When it’s time to make a payment, you can auto-forward invoices from your email inbox or simply drag and drop them directly into Brex. OCR (optical character recognition) technology will scan the invoice in a matter of seconds and automatically populate every vendor and payment detail.

Save time with automated PO matching and accounting.

To help simplify the procure-to-pay process and automate accounting, Brex also syncs with your accounting software to intelligently suggest the correct purchase order for every invoice. You’ll save hours by not having to dig through purchase orders to find a match anymore.

Make payments from any bank account.

Our bill pay enhancements have also opened up access to 3rd party bank accounts, giving you greater control and flexibility over how you pay. Schedule one-time or recurring ACH, checks, or wires — even international wires in foreign currency — from any bank account. Let our platform take care of the rest, routing payments through multi-level approvals configurable by amount and department. As always, a Brex business account is the fastest and most cost-effective way to make payments in Brex.

Proactively control all your spend in Brex.

Bill pay is just one part of our unified, proactive approach to spend controls. To that end, we’re excited to introduce spend limits. Spend limits make it easy to provision and control every dollar spent proactively with Brex.

These limits have an embedded policy with category and merchant controls for each type of spend, which are enforced by Brex no matter how you spend, and you can set limits to auto reload at any frequency or expire. Whenever you pay a bill, use your Brex card, book a flight, or request a reimbursement, the correct spend limit will be automatically applied to approve a transaction or flag it for review according to its unique spend policy. Plus, spend limits automatically track against the correct budget in real time for simplified reporting.

AI to improve the speed and quality of expense reviews.

With new automated expense reviews, everyone at your company gets a dedicated AI assistant to help save time. Powerful LLMs will detect policy violations in any language using related terms, such as “Merlot” when “wine” or “alcohol” isn’t on the receipt. When expense requirements like receipts and memos are missing, Brex’s AI assistant will even start a conversation for you about a flagged expense to resolve exceptions faster. Finally, we’ve embedded natural-language search to help finance teams gain unprecedented insight into spending patterns. Search for “Marketing expenses > $200 without receipts last month” and get a complete view of all such expenses that need further attention.

Optimize your total spend with Brex.

Brex customers are saving up to 4,250 hours a year on average with AI-powered total spend. And with our Winter ‘24 Release, Brex is more powerful than ever. We can’t wait for you to try it. To learn more, sign in and chat with Brex or contact your account rep. Not a customer yet? Let’s change that! Contact us to get started.