8. Create a vendor limit
Set up a vendor limit
You can create Vendor Limits for frequent recurring spend, such as Amazon Web Services. These function in a similar way to User Limits, but they can be shared between multiple team members and even locked to a specific merchant or expense category.
Step 1: In your dashboard, go to Cards and Limits > Create spend limit.
Step 2: Add your spend limit’s details, including:
Name
Policy
Members - if this spend limit is meant to be shared, add the people who are responsible for this expense.
Limit amount and flexibility
Recurrence
Date range
You also have the ability to use the following for more advanced controls:
Create virtual card for vendor
Restrict spending to virtual cards only
Merchant and category restrictions
- Allowed: add a single merchant or category
- Blocked: for restricted, for instance if you created a spend limit for office supplies, but wanted to exclude Amazon for whatever reason.
Step 3: Click Continue to review your limit, then click Create. The spend limit will be available to use in the Wallet of those members you assigned.
Issue a virtual vendor limit
When admins create a vendor spend limit, they can generate a virtual card specifically for the vendor, but it will be exclusively for their own use.
Other members with access to the spend limit can also create their own virtual cards for the vendor at Wallet > Create new card, or simply assign the spend limit to their physical Brex card from their Wallet.
Admins can also manage and create new virtual cards at any time by navigating to Card & Limits and clicking the tab for Spend limits. Find the spend limit you would like to manage and click into the limit. You will be able to issue a virtual card and see existing cards from the right-hand side.