5. Budgets
Budgets overview
Budgets are a tool for organizing, reporting, and delegating spend within your organization By tracking spend that occurs in Spend Limits, budgets provide a clear and organized view of your financial operations. Account admins and card admins have the ability to create and view all budgets. Once a budget is created, admin or budget owners can then create sub-budgets and spend limits under the budgets they own.
Budgets cannot be âassignedâ to Brex cards. Spend limits, however, are tied to individual cards and are what employees will spend directly from. Spend limits can also be tied to reimbursements and bill payments.
Budgets can be used to organize spend across different entities or they can be assigned to all employees within a single entity. To customize your budgets, view this Help Center article.
Creating a top-level budget
Step 1: In your dashboard, go to Budgets and click Create top-level budget at the top right.
Step 2: Add your budgetâs details, including a name, amount (optional), currency, frequency, and owners.
Step 3: Click Create.
Sub-budget
Sub-budgets can be used to further organize top-level budgets and categorize spend, however, they will always be tied to a parent budget. Sub-budgets can be promoted to top-level budgets by selecting âAll budgetsâ when re-organizing spend.
Like top-level budgets, sub-budgets can have spend caps. Under a given budget, customers can not spend more than the spend cap on that budget. Budgets can be over-allocated, but if a spend cap is set, it cannot be overspent.
Create a sub-budget
Step 1: In your dashboard, go to Budgets and select the budget you want to set up a sub-budget under.
Step 2: Click the three dots and Create sub-budget.
Step 3: Add your budgetâs details, including a name, amount (optional), currency, frequency, and owners.
Step 4: Click Create.