Brex will need connectivity into your existing bank accounts to:

1. Provide underwriting to support the credit limit
a. You can have as many connected accounts for cash-based Underwriting

2. Auto-pay your card balance at the end of each statement period.
a. You can only utilize one main account for auto-pay

Step 1: Go to Accounts > Credit > (if applicable, choose an entity) > Payments.

Step 2: Click Manage payments and select a new Brex business account or external bank account to act as your autopay account.

Step 3: If connecting a new account, follow the steps through Plaid to link an additional external account

To ensure smooth sailing with Brex cards, it's important to set up auto-pay before getting started, as you cannot carry a balance and must pay your card statement in full each time.

Navigate to the Accounts page and click on “Manage payment settings” under Credit. Then, select one of the linked bank accounts you set up in previous steps to use for card payments.

Note: Brex business account underwriting is required for daily payments and your card limit can be calculated up to 100% of the account's balance.

Click Fund account under Brex business account on the Accounts page and choose between receiving a wire from another bank (fastest, best for investors or external bank transfers), transfer from a connected account, or deposit a check using the Brex mobile app.

Request types allow you to set rules for how employees request certain types of spending. These rules help your company quickly manage spending requests and create spend limits for specific uses that align with company policy. Each request type represents a core spending need, such as business travel, stipends, or procurement. Account and card admins can customize these request types with policies and spend limit settings based on company needs.

An expense policy is a set of guidelines and rules established by your company to manage and control employee spending. These policies ensure that expenses are legitimate, reasonable, and compliant with company standards. Having clear expense policies helps maintain consistency and accountability in employee spending.

Now, we’re ready to start inviting your team to Brex.

Go to Teams from the lower right-hand corner and Select Invite > Invite by Email or utilize the HRIS (Human Resources Information System) integrations offered through Brex.

To add users through HRIS: Click “Connect” to Sync your HRIS once, add users to spend limits, and then choose who to invite when you’re ready.

To add users through CSV: You will need to format a CSV file with specific columns. For more details, view the Help Center article linked here.

To invite users individually: You’ll be prompted to add your users’ details. Once invited by email, users will be sent an activation link which they can use to create their account.

For each user, you will have to choose a Brex role; we recommend either Card Admin (if you want them to be able to approve expenses and manage your account), or Employee for those who are simply issued cards or need to submit reimbursements. [Learn more about roles in Brex.] Then, you will set up each user with a spend limit (similar to a traditional card limit but you can also embed specific controls). That’s it! Users will receive an invite to Brex shortly and can order a physical or virtual Brex card.

Wallet: View your personal Brex card and transactions, your virtual card details, and easily switch your spend limit on cards.

Tasks: Manage spend limit requests, view spend insights to find unusual spend, and see expenses, reimbursements, and bills that require your approval.

Trips: Book, manage, and view your active trips.

Accounts: See all of your accounts at a glance, from Brex business account, to credit card limit usage, to reimbursements and linked external bank accounts.

Travel: Create, manage, view, and download customizable reports on company-wide events.

Budgets: track, group, and organize spend across your organization.
Cards and Limits: Manage and issue cards and spend limits, and manage expense policies across your organization.

Expenses: View all company card transactions.

Bills: Upload invoice, approve and pay bills via Brex card, ACH, check, or wire, and sync to your ERP

Reports: Use this tab to run real-time spend reports.

Team: Invite your team to Brex and manage individual users by department, location, and cost center or through the HRIS integration.
Accounting: Set up transaction coding, manage accounting fields, and sync transactions from Brex to your team’s ERP.

Rewards: Redeem your reward points, access partner perks, and send referrals.

To update settings, click your name on the top right-hand corner to reveal a dropdown.
Company Settings: Update your company settings, including your SSO settings, view your bank statements,and enable additional products like travel (Plan tab).

Personal Settings: Update your personal information, change your authentication settings, and add a copilot to receive notifications and approve expenses for you.

Notification preferences: Turn on / off receipt of notifications and edit your notification channels.

Plan: Add additional Brex products to your account, such as travel, bill pay, and Brex business account.

Integrations: Set up and manage integrations with your ERP, productivity software, and much more.

Brex for Slack: Speed up your spend review process by bringing actions directly to your Slack workspace.
- Get automatic reminders about outstanding tasks and transactions that are missing info.
- Add expense memos and receipts.
- Approve/deny spend limit requests and card expenses.
- Messaging with Brex’s AI-powered Assistant to instantly answer questions about your expense policies, expenses, and spend limits, or update expense information directly from Slack.
- Click here to learn more about setting up your Brex for Slack.