Executive Operations Team at Brex

The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What you’ll do

As the Executive Assistant to the Chief Revenue Officer (CRO) and Chief Marketing Officer (CMO), you will provide comprehensive support to help drive Brex’s next phase of growth. You will be responsible for managing the day-to-day operations of their executive offices, ensuring seamless communication and coordination across teams, and enabling them to focus on high-impact priorities.

You will be the steward of their time, managing complex calendars, prioritizing meetings, planning travel and offsites, and optimizing internal processes. You will coordinate cross-functional initiatives, organize team meetings, and support key projects that enhance efficiency and strategic alignment. The ideal candidate is a strategic thinker with exceptional organizational skills, capable of managing multiple priorities with a high degree of professionalism and confidentiality.

This role will report to the Head of Executive Operations and require in-person support two days a week at Brex’s San Francisco office. It offers a unique opportunity to gain insight into the Go-To-Market function within a high-growth FinTech company.

Responsibilities:

Administrative Support

• Manage and prioritize the CRO’s and CMO’s calendars, scheduling meetings, appointments, interviews, and travel arrangements.
• Collaborate with other Executive Assistants for critical company processes including weekly, monthly and quarterly internal meetings.
• Serve as the on-site point of contact for corporate visits, welcoming external clients, partners, and candidates.
• Maintain the highest level of confidentiality and discretion in handling sensitive information.
• Organize and maintain files, records, and documentation.

Travel and Event Planning

• Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation.
• Plan and facilitate team events including offsites, happy hours, and celebrations. You’ll have the opportunity to take on projects that impact the entire company and work across departments to achieve outcomes (i.e. help plan & execute events like SKO, GTM leadership onsites, and team offsites).

Project Management

• Support the executives in all daily duties, ensuring that they are prepared, organized, and ready for what each day brings. This includes presentations, meeting preparation, and project management.
• Collaborate effectively with peers, colleagues, and cross-functional partners to support company-wide projects and goals.
• Work closely with the Recruiting team to schedule and facilitate interview schedules for the executives.
• Help organize, facilitate, and prepare for team All Hands meetings and decision-making forums.

Communication & Coordination

• Maintain a high level of responsiveness in all communications, ensuring timely and accurate responses to inquiries. Assist with internal and external written communications, ensuring clarity and professionalism.
• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Act as a culture carrier for Brex overall.

Requirements

• 5+ years of administrative experience in a fast-paced environment, 2+ of those years supporting at the Executive level, specifically in Sales or Marketing
• Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail
• Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
• Excellent problem-solving, time-management, and prioritization skills
• Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)
• High degree of discretion and integrity, especially when taking care of confidential information
• Must be willing to work in-office 2 days per week on Wednesday and Thursday 

Compensation

The expected salary range for this role is $103,960.00-$129,950.00. However, the starting base pay will depend on several factors, including the candidate’s location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.